How to Plan a Successful Virtual Meeting
Virtual Meetings are a new tool for communication that allows people to connect regardless of geographical limitations. It provides many benefits to people and businesses looking to increase productivity and teamwork regardless of distance.
In virtual meetings, participants are not physically present in the same room but are connected through audio and video technology. They can communicate, listen, observe each other’s non-verbal cues, and interact in a way similar to face-to-face interactions.
Proper preparation and planning are essential to have a successful virtual meeting. Make sure to have a clear agenda and establish clear objectives for the meeting. Also, ensure that all necessary technology and equipment are ready prior to the meeting. It’s important to test the capabilities of your device and software prior to the meeting to avoid any issues.
Keep the discussion on track by sticking to the agenda. Nothing can turn attendees off faster than a discussion that goes off-topic or extends over time. Try using tools such as Miro whiteboards and group texting to promote collaboration. It’s also an excellent idea to have someone record notes during the meeting. This will ensure that the most important thoughts and decisions are recorded in the summary of the meeting.
End the virtual meeting by summarizing key points and any action items that were assigned. The summary should be shared as quickly as you can via a collaborative platform or email, or any other method. It’s also a good idea to thank the attendees for their participation and note when they can expect to hear from you for example, in another follow-up meeting or via an email or other correspondence.
