Making Online Board Meetings Productive and Effective

The quality of your board’s meeting is dependent on the amount of work members perform prior to every meeting. When participants are able to plan protectednetwork.org enhancing project management their meetings for online meetings, they will make the meetings more efficient and productive. A well-prepared group is more likely to stick to the agenda and not get distracted.

It’s important to communicate clearly to board members on the remote how they should be participating in meetings. It’s a good idea, for instance to remind the participants that they must mute themselves when speaking and only speak up when requested to do so. This will prevent participants from arguing with one another or leaving the conference without feeling heard. Before a meeting starts the convenor must ask participants if they have any technological issues they require assistance with.

Include the rules of virtual meetings in the board member orientation material so that everyone knows what to expect prior to and after the meeting. For instance, it’s crucial to communicate the agenda in advance and to follow up with participants a day or early in the morning prior to the meeting to confirm all the details, provide them with the link to the meeting or Zoom again and remind them of any other meeting preferences (such as requesting attendees to attend from a quiet area to minimize distractions). It is recommended to include a placeholder to an executive session to every item on the agenda. Also, add it at the beginning of the meeting to avoid confusion.