Protect Your Documents With Digital Document Management Systems
In either case, whether digital or physical documents contain sensitive data which must be kept secure. Although there’s always a possibility of human error, businesses can mitigate that risk by automating their document workflows, and working with technology vendors that follow the standards of industry and regulations.
Document security includes guidelines and standards developed to protect documents from production, distribution and filing, storage and backup, and even destruction. It also includes features like encryption and access control to stop malware and hackers from stealing or breaching data. It can help businesses avoid costly legal costs and recover any revenue or reputation damage caused by leaks and breaches.
Digital document management systems have a range of features to assist you in securing your files and business processes. For instance password protection is a simple way to limit who is able to access your documents, and what security they’ll have. You can add restrictions on editing, printing or copying. You can also establish an owner password. Some DMS platforms also allow users to add sensitive labels to documents to restrict the number of times that a document is accessed and by whom.
Watermarking is another interesting aspect of document security. It imprints a graphical mark that is imperceptible on a document in order to deter unauthorized copying or distribution. This is especially useful for preventing document fraud or in identifying any unauthorized dissemination. As so much work can be being done online, it’s now more crucial than ever to establish and enforce solid document security protocols.
